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Development & Construction Administrator

Compensation: Based on Experience and Qualifications

Reports to: EVP Development

Job Description:

Overview:

This position will provide contract administration and general administrative support for the Development Department with various project-related tasks, and assignments. Candidate should possess strong organizational skills and the ability to handle multiple projects. Candidate should demonstrate a high level of integrity and reliability and a strong work ethic. Candidate should desire a flexible work environment and be willing to help out wherever needed.

Specific areas of responsibility would include:

  • Performs a variety of administrative tasks including but not limited to phone support, preparation and distribution of correspondence, calendar and scheduling, booking travel, meeting coordination, filing and copying.
  • Manage project budget and monthly reporting of budget status.
  • Helps coordinate and process contracts and approvals following company contracting policy and department procedures.
  • Review, route for approval and process all contract/consultant related invoices.
  • Process billing and receipt of development and constructions management fees on all projects.
  • Manage timelines and reporting deliverables to internal management and ownership.
  • Working closely with project teams to prepare and distribute monthly project update meeting presentation.
  • Ensures that site files are organized, maintained and updated via document management system.
  • Helps communicate, implement and monitor the department policies and procedures.
  • Support Development Services through reporting and tracking of major initiatives and team goals.  Develop reports to support senior level decision making.

Qualifications:

  • College degree preferred.
  • Minimum of 2 years of experience in administrative work.
  • Experience in retail development helpful but not required.
  • Strong analytical and problem-solving skills with the ability to collect, manage, and analyze information.
  • Ability to take initiative and ownership of projects and processes.
  • Strong interpersonal, oral and written communications skills required.
  • Good organizational and time management skills.
  • Ability to work under pressure and coordinate numerous activities.
  • May perform other related duties as required to meet the ongoing needs of the organization.
  • Candidate must be enthusiastic, creative, flexible and a have strong technical aptitude.
  • Experience in creating and managing information and reports through Microsoft Excel and PowerPoint.
  • Proficiency in Microsoft Office (Word, Excel, PowerPoint and Outlook).
  • Exposure to Adobe Creative Suite (Illustrator, Photoshop, InDesign, etc.) a plus but not required.
  • Knowledge and Experience with Microsoft Project, Sage. (Preferred)

Qualified candidates please send a resume to Susan Howell at showell@trademarkproperty.com